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Meeting Agendas

Notice & Scheduling of BOC Meeting – 2.11.26

I am committed to conducting county business in a way that is transparent, orderly, and worthy of the public’s trust.

I have instructed staff to schedule a Board of Commissioners meeting on Wednesday, February 11 to define the application process for filling the current commissioner vacancy. Establishing a clear, publicly adopted framework will help ensure the process is fair to applicants and understandable to our community.

At that meeting, I will suggest that Commissioner Walter Chuck and I each publicly identify our top ten candidates, followed by an open discussion to agree on the timeline and selection process. Taking these steps in public allows residents to see how decisions are made and ensures accountability at every stage.

Public confidence grows when government decisions are made in the open, guided by clear rules rather than informal processes. I believe this approach best serves Lincoln County and the people who call it home.

Date: February 5th, 2026

To:
Commissioner Chuck
County Counsel Yuille
MTEAM
BOC Administrative Staff (Agenda, Meeting Logistics, Preparation)

From: Commissioner Casey Miller, Co-Chair
Lincoln County Board of Commissioners

Re: Notice and Scheduling of Special Board of Commissioners Meeting on February 11th

Pursuant to my role as Tenured Co-Chair of the Lincoln County Board of Commissioners, and consistent with Oregon Public Meetings Law (ORS 192), I am requesting that staff notice and schedule a special public meeting of the Board to address time-sensitive governance and public safety matters.

Proposed Meeting Details

  • Date: Wednesday, February 11, 2026
  • Time: 10:00 a.m.
  • Location: Board of Commissioners Meeting Room #108, Newport, Oregon
  • Format: Hybrid (in-person and virtual)
  • This meeting was previously requested

Purpose / Overview

This special meeting is requested to allow public discussion of time-sensitive governance matters.

If a Board member has a scheduling conflict with the proposed date or time, staff may coordinate a reasonable adjustment within the same business day, provided notice requirements under ORS 192 are met and no undue delay occurs.

Proposed Agenda (Principal Subjects)

  1. Commissioner Vacancy Appointment Process (Discussion/Possible Action)
    Discussion of the ongoing topics, process and timeline for filling the current Board vacancy.
  2. District Attorney Staffing Levels (Decision/Action)
    Discussion of current staffing levels in the District Attorney’s Office. DA Wallace, HR, Finance and others.
  3. Executive Session — ORS 192.660(2)(h)(i)
    • To review and evaluate the employment-related performance of a public officer, employee, or staff member who has not requested an open hearing.
    • To consult with counsel concerning the legal rights and duties of a public body with regard to current or likely litigation.

Logistics and Scheduling

If there are logistical or statutory considerations affecting the proposed meeting date, time, or format, please advise promptly so they may be addressed without delay.

If any Board member is unavailable to attend in person, the meeting may proceed in hybrid format from the Board meeting room.

Thank you for your assistance in facilitating this meeting.

Commissioner Casey Miller
Co-Chair, Lincoln County Board of Commissioners

2.4.26 – Meeting Agenda

2.4.26 – AGENDA ITEM MEMO – COMMISSIONER VACANCY APPOINTMENT

To: Walter Chuck & County Counsel
Cc: Board Administrative Staff & MTEAM
From: Commissioner Casey Miller
Date: January 30, 2026
Re: Commissioner Vacancy Appointment Process 2026

History

The January 7th BOC meeting identified that a agenda discussion item was needed to structure the 2026 Commissioner Vacancy process. A subsequent work session was held on January 14.

No published meeting packet items or written memos were provided to the Board in advance. A general application was reviewed, and draft timeline was briefly highlighted. No framework details or official motions were made. Miller was not allowed to review his framework in the work session.

The January 21st regular BOC meeting was cancelled without Board deliberation. Additionally, Miller requested a special meeting on the 28th which was not facilitated. “Commissioner Vacancy” as discussion agenda item was requested in both meetings by Miller.

Purpose – Commissioner Vacancy Process 2026

Direction and framework for the 2026 commissioner vacancy process. (This is very strongly aligned with the Clackamas County process if reference is desired.) https://www.clackamas.us/bcc/appointment

2.2.26 – All Applicants Published Online

BOC Public Meeting Timeline

2.4.26 – Commissioner Vacancy Framework (Agenda: Discussion)
2.11.26 – Develop Interview Questions & Community Feedback/Engagement (BOC Special Meeting)
2.18.26 – Board Deliberation to Select 4 Finalists (Agenda: Discussion)
2.25.26 – In-Person Interviews (BOC Special Meeting)
3.4.26 – Review Community Feedback and Candidate Meet and Greet, MTEAM (Agenda: Discussion)
3.18.26 – Board Deliberation & Appointment (Agenda: Action)
TBD – New Commissioner Onboarding (BOC Special Meeting)

Commissioner Vacancy Framework Overview

Vacancy Occurs
A commissioner seat becomes vacant by resignation, appointment, or another qualifying event.

Board Review of Vacancy Process
Staff brings a memo to the Board proposing directions on timeline, criteria, application questions, and public input.

Public Notice & Application Period
The vacancy is publicly noticed, and applications are accepted for a defined period (typically 2–3 weeks).

Eligibility Review by Staff
Staff verifies statutory eligibility (residency, voter status, etc.) and prepares applications for review/publication.

Applications Published Online and Distributed to the Board
Verified applicants are published online, media release and meeting packet (all announced at the same time).

Board Develops Interview Questions, Community & MTEAM Feedback Form, Meet and Greet Details

Board Deliberation & Selection of 4 Finalists
In a noticed meeting, the Board deliberates and narrows the applicant pool to a short list of finalists.

Board Interviews Finalists
Interviewed in a publicly noticed meeting, using standardized questions and formats.

Review Community Feedback and Hold Meet and Greet Opportunity
Board reviews community feedback and holds meet and greet event for interested community members and MTEAM

Board Deliberation & Final Appointment
The Board deliberates and appoints a commissioner by formal action.

Onboarding Discussion (Special Meeting)
Commissioners talk freely about: How to submit agenda items, Commission and Board membership overview, meeting deliberation framework, discussion of commissioner handbook, MTEAM discussions, etc.